Donor Privacy Policy

What Information Do We Collect?

HDA collects and uses personal information from donors that includes the donor’s name, addresses, telephone numbers (home, work, and/or mobile number), amount donated, donor comments, and email addresses. Tax laws require HDA to keep contact information and contribution levels of donors on file. 

How Do We Use Your Information?

HDA will never publish, sell, share, trade, or rent the names, emails, mail addresses, or telephone numbers of our donors. We use our donors’ contact information for these purposes only:

  • To thank donors for their donations
  • To distribute receipts for donations
  • To inform donors about how their donations are being utilized by HDA
  • To send special mailings to donors (e.g., appeals and the HDA newsletter)
  • To communicate with donors about upcoming fundraising activities and events
  • To keep accurate records for internal reporting purposes and analysis
  • To report to relevant U.S. and state funding sources (reports are not public)
  • To contact donors about any changes in policy or procedure

All of HDA’s electronic communications contain an option to unsubscribe and a link to our privacy policy. Donors contributing online can choose to donate anonymously, though we will still receive your basic donor information (billing name, city, state) which is kept in an anonymous donor record file. Donors may also share their communication preferences in the comments section provided. You also may contact our Director of Development & Communications at 606-436-0497 or email her to update your communication preferences at any time.

Is My Financial Information Kept Confidential?

All access to donor financial information is strictly limited to the professional staff that processes this data. No such data are given to any person, organization, or group that does not need to access that data. Online donation transactions are encrypted while in transit and are not stored by HDA. Payment information is processed directly through Network for Good, our online giving database.

Donor Bill of Rights

Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To ensure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the nonprofit organizations and causes they are asked to support, we declare that all donors have these rights:

I. To be informed of the organization’s mission, of the way the organization intends to use donated resources and of its capacity to use donations effectively for their intended purposes.

II. To be informed of the identity of those serving on the organization’s governing board and to expect the board to exercise prudent judgment in its stewardship responsibilities.

III. To have access to the organization’s most recent financial statements.

IV. To be assured their gifts will be used for the purposes for which they were given.

V. To receive appropriate acknowledgment and recognition.

VI. To be assured that information about their donation is handled with respect and with confidentiality to the extent provided by law.

VII. To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.

VIII. To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.

IX. To have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.

X. To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.

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