Pre-Trip Communication Form

  • Jane Rose Britton (or "Janie"), HDA's Volunteer Coordinator, will call you 1 month before your trip to review the following information and again a week before your arrival. Prepare for this call by having the information below available to confirm. This information is based on your Group Application and your Construction Information Form. If, for some reason, you do not hear from the Volunteer Coordinator, please give us a call at 606-436-0497.
  • (max of 6 volunteers per crew)
  • Please tell us how many volunteers will be in each of the following age groups.
    Please list "0" if no volunteers will be attending in that particular age group.
  • *Must have a vehicle for each crew or worksite available to travel and transport volunteers.
    1-5 volunteers = 1 vehicle
    6-10 volunteers = 2 vehicles
  • Please list what type. (Car, Van, Truck, etc.) Please note, buses are not permitted due to the small, winding roads and limited work site parking.
  • Are there any Dietary, Medical or any other special needs we need to be aware of?
  • Do you have a route, departure time and estimated time of arrival planned yet? If so, briefly describe.
  • Please list your questions below.
  • Please list any expectations you hope to have met during your trip.
  • Communication is KEY to a Great Volunteer Experience!

    Please communicate our conversations with your group after each call so that every volunteer understands HDA's expectations of the trip. Also, please let us know ASAP if there are any changes made regarding your contact person, group size, trip date, or if you need to cancel your trip. If you have any questions, please feel free to contact us at 606-436-0497 or email
  • This field is for validation purposes and should be left unchanged.
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